You want to serve your community. You run for the board of your association, and you're elected. Now what?
First and foremost, thank you for volunteering and showing interest in learning more about your role. Serving on your board of directors is a great way to make a difference in your community. However, understanding everything your role involves can be daunting. Your management company should provide you with an orientation and brief overview of your roles and responsibilities, but for the basics, keep on reading.
HOA Board member titles and responsibilities
Role of the President
The HOA board president leads the board and oversees many of the community’s procedural duties. They set the agenda for the Annual General Meeting and board
meetings, maintaining order and keeping discussions on track. The president is responsible for the daily execution of the associations' business and is the primary board contact for the community association manager. While the board president has much responsibility, they must act as part of a team and collaborate with their peers.
Role of the Vice President
As expected, the vice president takes over the president's duties in their absence and helps with projects where needed.
If the board president has a lot on the go, the vice president will often take on additional responsibilities. While the president will serve as the primary liaison with the property manager, the vice president must fill in and keep the communication going.
Role of the Board Secretary
Meeting minutes for a condo, townhome, or homeowners’ association are public documents. One of the secretary's main jobs is to accurately record the proceedings of board meetings in minutes and distribute them to the board for approval. Once approved, the management company makes them available to those who need them for real estate transactions, mortgages, insurance, and legal purposes. With busy schedules and competing priorities, somebody needs to send meeting notices and draft meeting agendas. While a property manager helps with this task, a board secretary is involved, too.
Role of the Board Treasurer
The financial health of the association is vital to all owners. No one wants to see the monthly contributions increase due to mismanagement of the funds. The treasurer is the board member most involved with preparing the budget draft. The budget is then reviewed, adjusted, and approved by the board.
The treasurer also closely monitors the monthly financial reports provided by the management company and ensures the expenditures align with the budgeted amounts. Realistic budgets and fiscal management are imperative. A professional property management company will have experts to answer financial questions and help manage the day-to-day operation.
Role of the Community Association Manager
The property manager attends board meetings and is a resource to the board as they set policies, determine maintenance requirements, and manage the common property in compliance with the bylaws. The manager implements the board's decisions, supported by an administrative team that includes an administrator, accountant, and full-service office.
Discover how partnering with the right property management company can elevate your board's performance. Reach out today to learn more!